Campus hires thousands of students each year for part-time positions in many departments on campus, at the UC Davis Health and other satellite locations (e.g., Bodega Bay Marine Lab, Tahoe Research Center, etc.).
If you are actively looking for a part-time position (i.e., submitting several applications a week), keep in mind it takes one to three months to find a position and start your new job.
International students should check with Services for International Students and Scholars (SISS) for employment guidelines and eligibility based on your visa type. If you are eligible for on-campus employment, follow the steps below to find a position. Once you have an offer connect with the SISS for next steps while you are being onboarded.
Apply for a campus job
Applying for a job starts with finding an open position and preparing application materials like your resume and cover letter. The Internship and Career Center (ICC) is available to support you through your application process. You can attend workshops, review sample materials in the Career Resource Manual, have your document reviewed virtually and meet with an advisor.
Student positions are posted on Handshake, an online platform where UC Davis students can connect with employers. A quick way to search for campus positions is to use "STDT" in the keyword search. Review ICC's Handshake profile checklist before applying.
As you apply for jobs, also consider gathering hiring documents that are required once you are hired.
Don't get discouraged
It often takes multiple applications and interviews to land a position which means it could be a one to three month process. Use the application materials and interview section of the ICC website to help you prepare documents that best display how your skills and abilities align with the position. The ICC peer advisors and career advisors are available to review your materials. You can also use the virtual document review service as well.
Utilize work-study awards
Any on-campus job qualifies for work-study. If you have been awarded work-study as part of your financial aid package, you can search for work-study jobs as a job type. We recommend that you attach your Work-Study Eligibility Certificate (found on MyAwards) or mention that you are work-study eligible on your cover letter or resume. The department that hires you will need to work with the Work-Study Manager within the Financial Aid office to set up the work-study position. More information can be found on the work study section of the Financial Aid website and on their work-study checklist.
Interview for a campus job
Interviewing is an important part of the process in obtaining a job. The Internship and Career Center has several interviewing resources to support you. You can learn more about what to expect, how to prepare, what to wear, how to write a thank you letter and more.
Accept an offer
If offered a position be sure to communicate with the department if you are accepting the job offer. The next step after accepting the offer is to schedule your onboarding appointment with the department who hired you or the service channel used by the department. While you are waiting for someone to contact you with the onboarding instructions, you may want to start gathering hiring documents required to complete Form I-9.
Once you have accepted an offer, the person or department offering you the job should provide you information about the next steps. This will include verifying employment eligibility, filling out paperwork/DocuSign, getting you set-up with payroll and your timesheet, and other tasks before you are able to start working. A step you can take while waiting for onboarding is to gather hiring documents required to complete Form I-9.
You will be assigned to another person/team who will guide you through a process called onboarding to get new hires into the campus system. The person onboarding will communicate with you and your supervisor about scheduling your first day at work. The hiring department will need tell you the onboarding group (a.k.a., service channel) you will be working with. Each onboarding group has their own process:
- Shared Services Organization (SSO)
- Academic Unit Shared Services Center (AUSSC)
- Distributed Shared Services Center (DiSSC)
- Health Service Channel
If you don't know which group you should be working with, check your offer letter or reach out to the hiring department.
Communicate with your supervisor about your start date
You can work with your supervisor to determine your first day of work once you have completed the onboarding process.